The Future Transport Forum 2025 - Exhibitor Information

Expo Pack: Future Transport Forum 2025

Thank you for choosing to exhibit at the Future Transport Forum 2025.

Please find enclosed all the relevant information regarding registration, conference setup and teardown, delivery instructions, and more.

We kindly ask that you read all the information carefully.

The floorplan for the event can be viewed here.

Event Details

Date: Wednesday 22nd and Thursday 23rd January 2025

Postal Address

FAO Monika Jagielska

Solent Transport / Landor LINKS Conference

Novotel Southampton
1 West Quay Road
Southampton, SO15 1RA
United Kingdom

See on a map

Important Notes:

Advance deliveries must not arrive before Tuesday 21st January.
Ensure the exhibition name and date are clearly stated on all consignments.
Neither Novotel Southampton, Solent Transport, nor Landor LINKS will take responsibility for misplaced items.

23rd December

Company Profile Information deadline

If you have yet to supply a company logo (.eps file) and 250-word profile text, please send this to conferences@landor.co.uk no later than Monday 23rd December.

Exhibitor Registration

All exhibitors must register their team members via the bespoke Eventbrite link supplied by Landor Conferences.

Registration deadline: Wednesday 15th January.
Lost your link? Email conferences@landor.co.uk for assistance.

Setup & Teardown

Exhibition Location: Cherbourg, Bayeux, and Dieppe rooms (ground floor).
These spaces offer easy access and excellent visibility to attendees.

The Car Park doors open directly into the exhibitom room.

Each stand will be provided with a table chairs, power sockets, and table linen.

Setup Times:

From 07:30 on Wednesday 22nd January.
Stands must be fully set up by 09:00, the registration start time.

Teardown:

Begins after the closing plenary on the final event day.

Audio & Visual Equipment

The deadline has now passed for screen hire.

Vehicle Parking

Parking is free for all attendees. Drivers must register their vehicles using the tablets provided at the hotel reception.

Post-Event Logistics

For items being returned via courier:

Pack, label, and deliver items to the Novotel reception team after the event.
All items must be collected by 11:00 on Friday 24th January.

Queries?

For any questions regarding the event, please contact the appropriate department:

Logistics: Mark Luker, Senior Logistics Coordinator
Email: conferences@landor.co.uk
Sales: Daniel Simpson, Managing Director
Email: daniel.simpson@landor.co.uk
Conference Programme: Juliana O'Rourke, Programme Director
Email: juliana.orourke@landor.co.uk