Exhibitor information

In attendance, BM, ML, JA, DS, JO

 

Tuesday 17th January

 

09:00 BM: Print off delegate list

10:30 JA/BM: Courier arrives

12:00 BM/DS/JA Train departs Waterloo

13:50 BM/DS/JA Arrive at Portsmouth Harbour

14:00 BM/ML/JA/DS Enter Action Stations

14:00 BM Liaise with Venue staff and sort expo power

14:00 JA/DS/ML Assist with Courier unload

14:00 DS Assist Exhibitors with Expo

14:30 ML Put out exhibitor signs

14:30 ML Set-up Registration

14:30 BM/JA Build towers and signage

14:00 JA Build Bar Tables and Label

17:00 Depart Action Stations

17:20 Check into Holiday Inn express

 

 

Wednesday 18th January

 

09:00 JO/DS/JA/ML/BM Arrive at Action Stations 

09:00 DS Help last-minute exhibitors

09:00 BM Liaise with caterers

09:10 BM Setup Laptop and presentations and liaise with AV

09:30 JA/ML Registration opens

09:30 BM Session 1 Set-up

09:45 BM Session 1 Speaker brief

10:00 Session 1 starts

10:00 BM Slido management

11:00 Break

11:00 BM Session 2 Set-up

11:15 JA Session 2 Speaker Brief

11:30 JA Session 2 (MUST NOT OVER RUN)

12:30 BM Arrange Lunch

12:30 ML Put out Steer Signbage for Lunch

13:00 Lunch

13:40 JA Announcement for Session 3 tours

13:45 ML Man and guide at registration

13:45 BM Stand in Lobby and Guide

13:45 DS Stand by Hard Interchange and send delegates to correct meeting point

14:00 E-Scooter Meet at Hard Interchange

14:00 E-Bike Meet at Hard Interchange

14:03 Departure for Hovercraft from Hard Interchange

14:00 BM MaaSApp meet outside Action Stations

14:00 JA Workshop (60 People)

15:00 Delegates reconvene for Break

15:00 BM Session 4 Set-up

15:15 ML Session 4 Speaker Brief

15:25 ML Session 4 (MUST NOT OVER RUN)

16:20 ML Speaker Changeover for Session 5 

17:20 Comfort break (Announce BASE Lockdown between 17:30 and 18:30)

17:20 BM Session 6 Set-up

17:20 BM Session 6 Speaker Brief

17:30 JA Session 6 (MUST NOT OVER RUN, announce Victory Gallery)

17:30 BM Put out Systra signage in Victory Gallery and liaise with staff

18:30 ML Stand at lobby and guide

18:30 DS/BM/JA Welcome at Victory

18:30 DS/JO Run Networking Reception

18:45 ML Shut down Action Stations

18:45 ML/BM/JA Depart Venue

20:00 JO/DS Complete Drinks Reception and announce 9:00 start in the morning

20:15 Team Dinner

 

Wednesday 19th January

 

08:00 Action Stations opens

08:50 Team arrive at venue

09:00 JA Registration opens

09:30 BM Session 7 Set-up

09:30 BM Session 7 Speaker Brief

09:45 BM Session 7 Man session

11:00 Networking Break

11:15 BM Session 8 Set-up

11:15 JA Session 8 Speaker Brief

11:30 JA Session 8 Man session (MUST NOT OVER RUN)

12:45 Lunch served

13:15 ML Set-up ITS Workshop and brief speakers

13:20 JA Announcement for Session 9 tours

13:20 JA Man and guide at registration

13:45 BM Stand in Lobby and Guide

13:30 DS Stand by Hard Interchange and send delegates to correct meeting point (Make sure everyone back in time for Speed learning)

13:30 E-Scooter Meet at Hard Interchange

13:30 E-Bike Meet at Hard Interchange

13:30 BM MaaSApp meet outside Action Stations

13:30 ML Man ITS Workshop

14:00 JA Set-up Speed Learning Session 10 holding slide

14:45 Delegates return and speed learning

14:45 JA Speed Learning Briefing

14:45 JO Speed Learning Announcements

14:45 DS Expo Pack down

14:45 ML/JA Pack down

15:30 BM Set-up Session 11 and brief speakers

15:40 JO Announce delegates into theatre for final sum-up

15:45 Session 11 starts

16:00 Conference close

16:00 ML/JA Depart

16:00 DS/JO/BM See off Exhibitors

16:30 Depart venue